how to respond to an interview request

Nothing beats the sensation of getting an interview invitation (besides possibly receiving a job supply!)… however don’t rush to reply simply but.

You want to be sure you reply appropriately to safe the interview. So on this article, I’m going to stroll you thru how to reply to an interview request from a recruiter or hiring supervisor… whereas avoiding the errors many job seekers make.

Then we’ll take a look at examples to assist you reply to your invitation to interview even quicker. You should utilize these templates for emails, but additionally cellphone calls and voicemails.

Let’s get began…

How to Respond to an Interview Request by E-mail or Cellphone

One of the simplest ways to reply to an interview request is to thank the employer, verify your curiosity in having an interview, and supply your availability. Do that whether or not or not they particularly requested for availability. It will assist keep away from further back-and-forth emails and display to the employer that you simply’re somebody who takes initiative and has robust communication expertise.

That is the way you settle for an interview professionally.

Notice: The recommendation on this article is acceptable for emails or cellphone calls/voicemails! Select no matter you’re most snug with and play to your strengths! I do higher with electronic mail, in order that’s what I usually do myself!

For those who would favor to reply to the interview request by cellphone, or in the event that they requested you to name them, then try this as a substitute. And all the pattern electronic mail templates that I’m about to share will work whether or not calling or emailing.

How to Settle for an Interview: E-mail Templates

How to reply to a recruiter electronic mail if – pattern

For those who’re contacted by a recruiter who you’ve by no means spoken with, then you need to use the pattern electronic mail to reply and specific curiosity. Simply reply to the identical electronic mail tackle that they contacted you from.

Hiya NAME,

Thanks for contacting me about this position. It sounds fascinating. I’d love to hear extra concerning the place.

Right here is my availability to discuss on the cellphone this week:

The very best quantity to attain me:

Thanks, and I look ahead to speaking with you.

Finest regards,

Your identify

Notice: Strive to embrace a number of days/occasions when it comes to availability. And in the event that they don’t have already got your contact data, then embrace that, too.

Additionally, be sure you have a professional-sounding voicemail recording! You don’t need employers and recruiters calling you and listening to an unprofessional voicemail that you simply recorded if you have been in highschool and forgot about!

How to reply to an electronic mail for a cellphone interview

For those who’ve utilized for a job and the hiring supervisor or HR division has responded to your job software and invited you for a cellphone interview, right here’s a pattern template you need to use to reply.

Hello NAME,

Thanks for getting again to me. I’d love to have a cellphone interview to study extra concerning the place.

My availability is: 

The very best quantity to attain me is:

Please let me know which day/time works finest so I can mark my calendar. Additionally, should you’re ready to inform me who will probably be calling, that’d be a giant assist. I all the time like to analysis and put together forward of time!

Finest regards,

Your identify

This can be a good way of responding to an interview request since you’re avoiding back-and-forth emails for the scheduling, and also you’re additionally discovering out the particular person you’ll be speaking to so you possibly can put together forward of time!

How to reply to a face-to-face interview request

Subsequent, should you’ve been invited to meet in-person, you need to use this template to arrange a day and finalize the whole lot!

Hiya NAME,

Thanks for getting again to me. I’d love to are available in and have the interview. Is that this a full-day interview? Or what number of hours ought to I put aside?

I’m out there on the following days/occasions:

Thanks, and I look ahead to listening to from you.

Finest regards,

Your identify

This can be a primary construction for responding to the corporate, however you can even add different particulars/questions as wanted. For instance, if you’d like to ask for the names of the individuals you’ll be assembly with, or the variety of individuals you’ll be assembly, that’s a good suggestion. For those who need assistance discovering the corporate location for a face-to-face interview, you possibly can ask if they’ve directions for arriving, too.

Nonetheless, I like to get the scheduling sorted out first, after which ask different questions. That’s why I saved the e-mail template above dead-simple. Take it one step at a time, and also you’ll keep away from confusion and sophisticated emails.

So I’d suggest utilizing the pattern electronic mail above, after which ask additional questions as soon as a day and time is ready!

How to verify an interview by electronic mail (after it’s scheduled)

Lastly, when you have an interview scheduled and simply need to verify the time or guarantee that it’s nonetheless occurring, you need to use the next template (ship it to the identical electronic mail tackle you’ve been speaking back-and-forth with for prior scheduling):

Hiya NAME,

I simply wished to verify that we’re nonetheless having the interview on ___ (day) at ___ (time).

Thanks, and I look ahead to speaking with you!

Finest regards,

Your identify

Responding if You’re Not

For those who’re not concerned about having an interview, you possibly can merely ship a quick electronic mail saying, “I recognize you considering of me for the chance, however I’m not .”

You can too supply to keep linked sooner or later should you’d like (if it’s a recruiter or hiring supervisor you suppose you’ll need to communicate with down the highway).

And should you’d like to supply a purpose for declining, that’s tremendous. However you’re not obligated.

You can too supply to refer a buddy or colleague for the chance if you recognize somebody who’s certified. 

Questions to Ask When Responding to Interview Requests

Subsequent, listed below are a few questions to take into account asking in your electronic mail or message when utilizing the templates above. Simply put your questions on the finish should you’re uncertain of any of those subjects:

For those who’re uncertain of the format of the interview for the job (cellphone, video, in-person, and many others.), ask this if you reply.

For those who don’t know who you’ll be talking to or assembly with, examine this as effectively. Don’t fear – the templates I’m going to share arising within the subsequent part will assist with this.

And should you’re unsure of the precise alternative you’re being thought-about for, ask this as effectively. The best approach to do that is to merely ask for a replica of the job description. Embrace this line in your reply: “Is it attainable for you to ship me a replica of the job description forward of time? I all the time like to analysis and put together.”

Errors to Keep away from When You Settle for an Interview

For those who learn the guidelines above, it is best to understand how to reply to an interview request to get an interview rapidly and make an incredible impression on the similar time.

Nonetheless, there are some BIG errors you want to keep away from whereas doing this, so I would like to be sure you know these, too…

First, don’t let your interview invitation sit for too lengthy. You need to attempt to reply inside 24-48 hours if attainable. You don’t want to be checking electronic mail continuously, however don’t depart the corporate ready for per week, both.

Additionally, don’t reply with out taking the time to point out at the least someday or time that might work for an interview. This can be a nice alternative to display that you simply take initiative and are an incredible communicator. So I’d suggest offering a number of days/occasions to assist them schedule the interview.

Subsequent, all the time proofread your electronic mail! Having a typo or mistake in your electronic mail most likely gained’t value you the interview (except it’s a REALLY dangerous mistake), but it surely does make a poor impression.

So all the time examine your electronic mail for errors earlier than sending! Proofread from top-to-bottom, and bottom-to-top. That’s an excellent trick that may assist you catch extra errors!

And at last – the most important mistake of all – going into the interview with out making ready! It takes quite a lot of effort to discover a good place to apply to, submit your resume and paperwork, schedule an interview, and many others. Proper?

So don’t throw away your onerous work and waste the chance by letting different job seekers out-prepare you! Within the subsequent part, I’ll share my finest ideas and sources so you possibly can beat the competitors!

What to do After You Schedule an Interview

After you’ve arrange a time to go in your interview, listed below are steps to assist you put together:

First, analysis the corporate.

Apply the frequent questions that employers ask, too.

Additionally, work in your physique language. It’s not nearly what you say within the interview; it’s about the way you look and sound whereas saying it. This may set you aside from different job seekers!

You can too use the time earlier than the interview to ask any additional questions you could have – about discovering the corporate’s workplace, who you’ll be speaking to (recruiter or hiring supervisor, and many others.)

And at last… Monitor your electronic mail tackle within the days/hours main up to the interview in case they contact you about any adjustments.

Modifications in schedule occur… don’t panic

It’s not essentially a nasty signal if the corporate adjustments the timing of their invitation to interview. Hiring managers and recruiters have busy schedules and generally mini-emergencies occur.

So in the event that they do request a change, simply do your finest to discover a new time that’ll work.

Nonetheless, don’t be afraid to say what works for YOU, too. It’s fully tremendous to say, “Thanks for letting me know concerning the scheduling battle right now. That’s no drawback. Sadly, the brand new time you urged for Monday gained’t work for me. Might we do one thing from three pm – 5 pm Monday, or 12 pm – 5 pm Tuesday?” If a sure day or time doesn’t be just right for you, don’t be afraid to say so.



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